UCSC Alumni Assoc. - LA Chapter

UCSC Alumni Assoc - LA Chapter

Officer's Meeting Minutes of UCSC Alumni Association, LA Chapter, 7/23/03

Check out a copy of these minutes at our web pages at: http://alumni.cse.ucsc.edu/~franz

Present:

Roz Helfand, President
Rachel Barish, Vice President
Charlie Tripp, Secretary
Fran Zandonella, Treasurer

Meeting called to order at 7:30 PM.

New Student Send Off Party Planning:

NSSO Party Budget

	Total: $1,000.00
	Postage: $250.00
	Party: $750.00

Date/Time/Place

Saturday, September 6th @ Noon
Have not confirmed with Judy as of this time.

RSVPs

Alumni Office will take RSVP's

Catering

Can't afford.
Get Alumni Volunteers to help out
Need a list of likely volunteers from previous events.

Letter mailing party date

Sunday, August 3rd for Mailing/Invitation Stuffing Party
At Rachel's place
Bad Anime & Pizza for entertainment

Planning the activities

We will plan the activities at the August Potluck.
Need one Activity Planner volunteer
Fun Stuff that needs to be organized:

Name Tags
Speeches

LA Chapter Alumni Roles

Inviting LA Chapter Alums and how to let them know what roles we'd like them to play:

   Volunteer Tasks:
	Food Crew			need three (3) volunteers
	Party Rental Crew		need three (3) volunteers
	Set Up and Decoration Crew	need four (4) volunteers
	Check-in Crew			need two (2) volunteers
	Clean Up Crew			need four (4) volunteers
	Activity Planning		need one (1) volunteer

  Activity Coordinators:
	Food, Menu, Activities, & Main Volunteer Coordinator: Roz
	Set Up, Clean Up, Décor: Fran
	Rentals: Rachel
	Check-In: Charlie

Rentals

Tables and chairs for eating
Table for buffet/food, check-in, drinks
Table Cloths

Décor

Blue & Yellow Theme

Communication

Connecting with Judy Silk/keeping up communication:

Roz will be main contact
Meet with Judy before Planning Party on 24th:
- Do a walk thru
- Find out Parking Situation
Develop Rain Plan

Invitations / Budget

Nov Meeting 2002
Costs from last year were:

Cost of food about $150
Cost of flyers about $600

Plan A for 2003
Do 2 mailings:

Flyer with 3 events
Postcard reminder for Business Meeting

Website:

The UCSC Alumni - LA Chapter website is at: http://alumni.cse.ucsc.edu/~franz

Next Event:

The next event is our New Student Send Off Party and it will be held on Saturday, September 6, 2003 at noon at Judy Silk's house.

Next Meeting:

The next meeting will be a potluck held on Sunday, August 24th at Fran's house in Burbank.

2312 W. Chandler Blvd.
Burbank, CA 91506

Meeting adjourned at 8:30 PM.

Respectfully submitted, and emendations welcomed, by Fran Zandonella, filling in for Charlie Tripp.